IRS Multi-Store System - IRS Software

IRS Multi-Store System

How to Create Branch

  1. 1. Go to Branch > Branch
  2. 2. Enter the Branch Code, Name and the details.

  1. 3. Below is the screen showing the Branch List

  1. 4. Confirmation screen to Add Branch

Branch – Stock Transfer

  1. Stock Transfer from HQ to Branch.
  2. Stock Transfer from Branch to HQ.
  3. Stock Transfer from Branch to Branch.
  1. 1. Go to Branch > Stock Transfer

  1. 2. Enter the Branch Code or press F11 to select the Branch to transfer the stock.
  2. 3. Select the item code by scan or press F7 to select the item to transfer.

  1. 4. The below screen shows the Item List.

  1. 5. The user is allowed to edit the stock/item E.g: Stock Quantity.

  1. 6. Click Save or press F8 to save the Stock Transfer.

  1. 7. Click “Yes” to confirm the Stock Transfer.

  1. 8. Stock Transfer Note Prompt

Note: 1. Double check on the item and quantity to be transferred as a stock transfer that has been confirmed and sent cannot be edited.

  1. 9. Go to Doc No. Drop-down list to view the Stock Transfer Note.

Branch – Goods Receive

  1. Branch receiving stock from HQ or other Branch (stock transfer from another branch).
  1. 1. Go to Branch > Goods Receive
  2. 2. Enter the Branch Code or press F11 to select the branch.
  3. 3. The stock transfer note will be listed on the screen (if there is any).
  4. 4. There are 2 options for the user to choose:
  5.  – List Unconfirmed Document – List the unconfirmed documents.
  6.  – List From Date – To view confirmed documents based on the date range selected.

  1. 5. Click on the “View Document” to view the transfer detail.

  1. 6. The Stock Transfer Note opens a new screen with the “Confirm” command button.
  2. 7. Click on the confirm to confirm the document.

  1. 8. The confirmation screen prompt.
  2. 9. Click “Yes” to confirm.

  1. 10. Information screen prompt “Document Confirmed. Do you want to View Goods Received Note?
  2. 11. Click “Yes” to view Goods Received Note.

Branch – Purchase Order

  1. Purchase Order is issued when Branch places an order with the vendors:-
  1. 1. Go to Branch > Branch PO
  2. 2. Enter the Branch Code or Press F11 to select a branch from the list.

  1. 3. Below is the Branch List.

  1. 4. Enter the Barcode number or press F7 view the item list.
  2. 5. Click Save or press F8 to save the Purchase Order.
  3. 6. Click Yes on the Confirm screen to confirm with Purchase Order.

  1. 7. Branch Purchase Order document generated

Brach – Purchase Order (Receiver)

  1. – To View Branch Purchase Order at the branch receiving side:-
  2. 1. Enter the Branch Code.
  3. 2. Click “View PO”
  4. 3. Click View “PO”
  5. 4. Click PO# drop-down list.

  1. 5. Screen showing Branch Purchase Order List for the user to select the PO.

  1. 6. Click “>” to add the item to the transfer list under the Item Information Section OR Click “>>” to add all item to the transfer list under the Item Information section.

  1. 7. Click Save to save the Stock Transfer.
  2. 8. Click Yes to confirm the Stock Transfer.

  1. 9. Stock Transfer Note document generated.

Brach – Branch – Multi-Store (Bill to Branch)

  1. – Issue Invoice to the other Branch / HQ.
  2. 1. Go to Branch > Branch > Multi-Store
  3. 2. Tick “Bill This Branch (Branch Code Must Exist in Customer Database)” checkbox.
  4. 3. Choose the Selling Price According to option.
  5. – Unit Cost
  6. – Customer Price Level

  1. 4. Create Customer Account for this branch.

  1. 5. The Customer Account Code should be the same as the Branch Code.

  1. 6. Issue an invoice to the Branch. (Customer Account)

Note: The Bill to Branch should be in credit sales.

  1. 7. Click Yes to generate the invoice.

  1. 8. Branch Receiving Invoice. (at the other branch)
  2. 9. Go to Branch > Goods Receive
  3. 10. Select the Branch Code.
  4. 11. The Invoice is listed.

Customer – Sales (Bill to Branch – Branch Purchase Order)

  1. 1. Go to Customer > Sales
  2. 2. Enter Customer Account Code.
  3. 3. Click Options.
  4. 4. Select Branch Purchase Order.

  1. 5. Branch Purchase Order List prompt.
  2. 6. Select Branch Purchase Order and click OK.

  1. 7. Branch Purchase Order information is listed in Sales Screen.

  1. 8. Ensure it is Credit Sales and Click on the Subtotal.
  2. 9. Click Yes to Confirm generate an invoice.

Branch – Stock Lookup (Branch Stock Lookup)

  1. 1. Go to Branch > Stock Lookup
  2. 2. Enter the item code.
  3. 3. Details will be shown as per on the screen.

Note: The items will not be listed in the branch is disconnected from the HQ.

Branch – Sales Lookup (Branch Sales Lookup)

  1. – To view sales record for all branches based on the customer:-
  2. 1. Go to Branch > Sales Lookup
  3. 2. Select Customer / Account
  4. 3. Select the Date Range.
  5. 4. Click Refresh.

Branch – Points Lookup

  1. To check customer’s point entitled.
  2. To trace customer’s point transaction history.
  3. To check customer’s point from other outlets.
  1. 1. Go to Branch > Points Look up
  2. 2. Select Customer / Account
  3. 3. Choose the Date Range.
  4. 4. Click Refresh.

Branch – View History

View Stock Transfer By Branch

View Branch Purchase Order

View Branch Request

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