Maintaining Open and Lock Posting Period - IRS Software

Maintaining Open and Lock Posting Period

General Ledger > Open and Lock Posting Period

  1. Open and Lock Posting Period is a very important task in every Company. This particular task is entrusted to an authorized person only, this is a part of the Period End Closing task.
  2. For an example, once the specific period has been confirmed not to allow to have an amendment, the authorized person should Lock the period so that no other users will be allowed to amend or edit any transaction for that period.
  3. Locking the period helps to prevent any additional or accidental posting.

To Lock Period in Open and Lock Posting Period

  1. 1. Choose General Ledger > Open and Lock Posting period.
  2. 2. Click Edit for the Specific Period.
  3. 3. Check on the “Locked” Checkbox.
  4. 4. Click Save.

The above picture had shown how to lock transaction on the specific period which not allows the common user(s) to do any amendment or adjustment on the particular period. However, there is an option to allow the key person(s) to do an amendment, adjustment or posting to the specific module or specific screen depending on the restriction as per the requirement of the company.

To set a Locked exception in Open and Lock Posting Period

  1. 1. Choose General Ledger > Open and Lock Posting Period.
  2. 2. Click Edit for the specific period.
  3. 3. Under Lock exceptions tap, drill down to Specific Module and Specific Screen and check on User (s) who allow doing an amendment.
  4. 4. Click Save.

 

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